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Each Business (Small and/or Large), Start Ups, Corporates, Multinational Companies at each and every stage use Human Resource (‘HR’) letters at some point or other. The only team which requires crafting a letter as per the employee employer requirements to keep the communication recorded ad stored.
However, if you aren’t familiar with the said required templates, you may not worry for the same. I can provide one stop solution assisting you in the requirement as per the needs at vaiorus stages.
The HR/Talent team handles different types of letters into their day-to-day activities. Few examples are follows:

EMPLOYMENT LETTERS

  1. Letter: Letter of Intent for selected candidates, offering the compensation details and joining date.
  2. Appointment Letter: First step towards employment, probation, leaves, disciplinary concerns, notice period, termination and so on.
  3. Medical Certificate : Candidate Fitness Certificate.
  4. Address Proof letter: Permanent and Temporary address proofs of the candidate joining.
  5. Nationality Proof letter: Foreign National to submit proof of documents along with the covering letter.
  6. Letter: Quarterly, Half-yearly, yearly appraisal letters.
  7. Promotion Letter: Performance based promotion letters to excelled employees.
  8. Increment Letter: performance based increment letters to excelled employees.
  9. Bonafide Letter: Certificate calling out designation, tenure and proof of employment of the employee.
  10. Relieving letter: Employee post termination with Company, proof of tenure and last date in the company.
  11. Experience Letter: Letter detailing out the Employee employment and work performance in the company.

SANCTION LETTERS

  1. Extension letter: Letter reflecting the reasons of extension of probation.
  2. Warning Letters:Formal Process to record the misconduct, poor performance, disciplinary issue/concerns of the employee.
  3. Show Cause Letters: Formal Process of letters issued during the course of the disciplinary process. Explanation sort from guilty employee to explain or show cause as to why he/she shouldn't face disciplinary action.
  4. Suspension letter: Letter detailing out very clearly state the reason why the employee is being suspended.
  5. Asset Recovery letter: Letter calling out the details of the assets the employee to return back posts his/her termination.
  6. Laptop Recovery letter: Letter calling out the return of Laptop in possession of the employee to return back Laptop post his/her termination.
  7. Notice of Termination Simplicitor: Issuance of letter, detailing out the inefficiency or misconduct and termination to that effect.

POLICY, PROCESS AND PROCEDURE

  1. Manual/Handbook: Business's policies, expectations of your employees, and what your employees can expect from your business. It should lay out your legal obligations as an employer and your employees' rights.
  2. Asset/Laptop Policy: Asset details make, handling of the asset and return of the asset.
    3. Guidance Notes: Day to day activity employer employee guidance notes.

Various Policy framing/drafting/vetting

  1. Administration In-house
  2. ID Card Policy
  3. Laptop Policy
  4. Enhancing Skills
  5. Dress Code Policy
  6. POSH Policy

Procedural Aspect framing/drafting/vetting

  1. Vendor Payments
  2. Vendor Empanelment
  3. Maintenance
  4. Contract Vendor Management
  5. Ethics Hotline matters/concerns
  6. Internal Investigation

TRAINING

Training pertaining to the above Policy and Procedures imparted to employees, contract employees, interns, client facing roles/employee specific.

Basic Principles of Agreement/Contract for any Company while entering into relationship with vendor are:
Seven essential elements must be present before a contract is binding: offer, acceptance, mutual consent, consideration, capacity and legality. Contracts are usually written and signed to prove that all these elements are present, few examples quoted as follows:

  1. Service Level Agreements (‘SLA’): Agreed Service level expected from a vendor, which includes remedies or penalties either party who agreed-on service levels not be achieved.
  2. Master Service Agreements (‘MSA’): is a contract reached between parties, in which the parties agree to most of the terms and conditions that will govern future transactions or future agreements.
  3. Outsourcing Agreements: a business practice in which a company hires a third-party to perform tasks, handle operations or provide services for the company.
  4. Memorandum of Understanding (‘MoU’): is a nonbinding agreement that states each party's intentions to take action, conduct a business transaction, or form a new partnership.
  5. Non-Disclosure Agreements (‘NDA’): the legal framework to protect ideas and information from being stolen or shared with competitors or third parties. Breaking an NDA agreement triggers a host of legal ramifications, including lawsuits, financial penalties, and even criminal charges.